Merging Data from Address Book or a Numbers Document
Many of the Pages templates have predefined merge fields, but you can also create
your own merge fields, as “Defining Your Own Merge Fields” on page 249 describes.
When a merge field has been defined in a Pages document, you can insert contact
data into it. The original document is not affected by the merge. You can reuse the
document for additional merges as required.
To insert sender data:
Open a document that contains sender fields, such as a letter template. Pages
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automatically inserts data from your My Card in Address Book into the fields. If the
card doesn’t contain data for any of the sender fields, the field label continues to
be displayed.
If you want to use data other than the data on your My Card as sender field data, drag
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an Address Book card or vCard to a sender field in the document. The new card’s data
is applied to all sender fields in the document.
Numbers document data cannot be used for Sender information.
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To insert merge data for one contact using Address Book or vCard:
1
Select the contact’s Address Book card or vCard and drag it to a merge field.
The contact’s data appears in all the merge fields throughout the document. If
the card doesn’t contain data for one of the merge fields, the field label continues to
be displayed.
2
Save or print the document if desired.
3
To reuse the document with another contact’s data, select another card and drag it to
a merge field. The new data replaces the merge field data inserted in step 1.
To insert merge data for all contacts in an Address Book group:
1
Open a document that contains merge fields.
2
Choose Edit > Mail Merge, and then choose a group or All from the pop-up menu.
You can also choose a group or All in Address Book and drag it to a merge field in
the document.
3
In the dialog that appears, do one of the following:
To create a new document that contains a section for each contact in the group, choose
New Document from the pop-up menu.
To print a personalized copy of the document for each contact in the group, choose “Send
to Printer” from the pop-up menu.
If you don’t wish to have missing contact information substituted (for example, a work
address for a home address), deselect the checkbox.
To insert merge data for contacts in multiple cards using Address Book:
1
Open a document that contains merge fields.
2
Select the Address Book cards you want to use, and then drag them to a merge field.
In the dialog that appears, do one of the following:
To create a new document that contains a section for each contact, choose New
Document from the pop-up menu.
To print a personalized copy of the document for each contact, choose “Send to Printer”
from the pop-up menu.
If you don’t wish to have missing contact information substituted (for example, a work
address for a home address), deselect the checkbox.
To insert merge data for one or more contacts using a Numbers document:
1
Choose Edit > Mail Merge, and then click Numbers Document.
2
Choose a Numbers document in the window that appears, and click Open.
3
For each merge field, click the Target Name pop-up menu in the Merge window, and
select a target.
4
Print the document.
5
To reuse the document with other Numbers data, select another Numbers document,
and repeat steps 1 through 4.
Note: If your document has facing pages, double-sided printing of a mail merge might
cause one document to print on the other side of a previous document.
You can also use contact information that isn’t in Address Book or a vCard for a sender
or merge field. For more information, see “Using Contact Data Not in Address Book or a
vCard” on page 249.
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Chapter 11
Personalizing Documents with Address Book and Numbers Data
Chapter 11
Personalizing Documents with Address Book and Numbers Data
249