Pages - Exporting Pages Documents to Other File Formats

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Exporting Pages Documents to Other File Formats

If you want to share your Pages documents with those who aren’t using the latest
version of Pages, you can export your document to file formats that they may be able
to use on their computers or other devices:


PDF: You can view PDF files in iBooks, and view or print them in Preview and Safari.
You can edit them with a PDF application. Fonts used in the Pages document are
preserved in the PDF file.
Hyperlinks in your Pages document are exported to the PDF file. Hyperlinks are
also created in the PDF file for table of contents entries, footnotes and endnotes,
webpages, email addresses, and bookmarks.


Microsoft Word: You can open and edit Microsoft Word files in Microsoft Word on a
computer running Mac OS X or Windows.
Because of text layout differences between Microsoft Word and Pages, an
exported Word document may contain a different number of pages than its Pages
counterpart. You may notice other differences, as well, for example, table layouts and
some special typographic features may not be identical. Some graphics (particularly
those using transparency) may not display as well. Charts created in Pages appear as
MS Graph objects, which you can edit in Microsoft Word.


RTF: You can open and edit RTF files in many different word processors. RTF files
retain most of the text formatting and graphics.


Plain text: You can open and edit plain text files in many text editing applications,
such as TextEdit. Exporting to plain text removes all document and text formatting,
and images aren’t exported.


Chapter 12

Printing, Sharing, and Exporting Your Document to Other Formats

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Chapter 12

Printing, Sharing, and Exporting Your Document to Other Formats



ePub: You can open ePub files for reading in the iBooks application on an iPad,
iPhone, or iPod touch, or in any ePub file reader. After you export your document to
ePub format, you must transfer it to your device to read it in iBooks. To learn more
about optimizing a document for ePub format, exporting it, and transferring it to
your device, see “Creating an ePub Document to Read in iBooks” on page 257.

If your Pages document is password-protected, the password-protection is removed
from the new file that's created upon export. However, if you export to the PDF file
format, you can apply a new password at the time of export.

To export a document to PDF, Microsoft Word, RTF, or plain text file formats:


Choose Share > Export.


Select the document format that you want from the options shown across the top of

the Export window.
If you’re exporting to PDF, you must choose an image quality (a higher image quality
results in a larger PDF file):
Best: Image resolutions are not scaled down.
Better: Images are downsampled to 150 dpi. Images without transparency (alpha
channel) are JPEG-compressed by 0.7.
Good: Images are downsampled to 72 dpi. Images without transparency (alpha
channel) are JPEG-compressed by 0.9.
To learn about creating a password for your PDF document, see “Password-Protecting
Your Document” on page 36.


Click Next.


Type a name for the document.


Choose where you want to save the document.


Click Export.

To learn about creating a document that can be opened in Pages ’08, see “Saving a
Document as an iWork ’08 or Microsoft Word Document” on page 260. To learn about
sending a Pages document to iWeb, so you can use it in your website, see “Sending a
Pages Document to iWeb” on page 264.