Pages - Saving A Document

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Saving A Document

It’s a good idea to save your document often as you work. After you save your
document for the first time, you can press Command-S to resave as you edit your

If you’re running Mac OS X v10.7 (Lion) or later, Pages auto-saves your document
frequently while you work, so that you don’t have to worry about losing changes you
made to your document if the application closes unexpectedly. But when you press
Command-S, a “snapshot” of the document’s current state is archived. You can return to
this archived version of the document if you want to restore an image, setting, or text
that you used previously and have since changed or deleted.

To save a document for the first time:


Choose File > Save, or press Command-S.


In the Save As field, type a name for the document.


Choose the folder where you want to save the document from the Where pop-up menu.

If the location you want isn’t visible in the Where pop-up menu, click the disclosure
triangle to the right of the Save As field, and then navigate to the location you want to
save the document.
If you don’t see the Where pop-up menu, navigate to the location where you want to
save the document.


If you want the document to be opened using Pages in iWork ’08, select “Save copy as,”

and then choose iWork ’08 from the pop-up menu. Or if you want the document to be
opened using Microsoft Word, select “Save copy as,” and then choose Word Document
from the pop-up menu.
If the document you want to save as a previous iWork version is password-protected,
its password protection is removed.


If you want the document to display a Quick Look in the Finder in Mac OS X v10.5 or

later, select “Include preview in document.”


If you or someone else will open the document on another computer, click Advanced

Options and consider the following:

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Copy audio and movies into document: Selecting this checkbox saves audio and
video files with the document so the files play if the document is opened on another
computer. You might want to deselect this checkbox so that the file size will be smaller,
but media files won’t play on another computer unless you transfer them as well.
Copy template images into document: If you don’t select this option and you open
the document on a computer that doesn’t have the same template installed (if you
created your own template, for example), the document might look different.


Click Save.

To archive a version of a document in Mac OS X v10.7 (Lion) or later:
Choose File > “Save a Version,” or press Command-S.


Archived versions can only be created if you’re running Mac OS X v10.7 (Lion), or later.
To learn about restoring archived document versions, see “Finding an Archived Version
of a Document” on page 40.

In general, you can save Pages documents only to computers and servers that use
Mac OS X. Pages is not compatible with Mac OS 9 computers and Windows servers
running Services for Macintosh. If you must use a Windows computer, try using AFP
server software available for Windows to do so.

To learn about

Go to

Exporting your document in other file formats
(including Microsoft Word, rich text format, plain
text, and PDF)

“Exporting Pages Documents to Other File
Formats” on page 256

Sharing your document on the web, with Mail, or
using iWeb

“Sending Your Pages Document to
public beta” on page 261
“Emailing Your Pages Document” on page 264
“Sending a Pages Document to iWeb” on
page 264

Undoing changes made to your document

“Undoing Changes” on page 39

Using your own document layout and saving it as
a template

“Saving a Document as a Template” on page 39

Creating a backup copy or multiple versions of
your document

“Saving a Copy of a Document” on page 39

Setting your preferences to save backup versions
of your document

“Saving a Backup Version of a Document
Automatically” on page 40

Opening your document in outline mode

“Saving a Document in Outline Mode” on page 42

Closing your document without quitting Pages

“Closing a Document Without Quitting Pages” on
page 42

Viewing word count and other document

“Viewing Document Information” on page 43


Chapter 2

Creating, Opening, and Saving a Document

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Chapter 2

Creating, Opening, and Saving a Document