A Tour of Tracking Changes in a Document
The following scenario illustrates how to use tracked changes to consolidate and
respond to changes that two reviewers, Anne and Tom, make to text in a document.
With a document open, Tom turns on tracked changes by choosing
Edit > Track Changes.
When tracked changes is on, the tracking bar is visible below the format bar.
Click to accept or reject
Click arrow buttons to navigate
between change bubbles.
Click to open the Markup
View pop-up menu.
Click to open the
Click to pause
Click to open and close the
“Comments and Changes Pane.”
These controls help manage and navigate changes to your document. For more
information about the tracking bar see, “Controlling Tracked Changes” on page 72.
Tom saves the document without making changes, closes it, and emails it to Anne. This
version of the document is the original version.
Anne opens the document and changes some text.
Anne’s edits are displayed with change markup, and a change bar appears to the left
of her edited text.
To display tracking bubbles, Anne clicks View in the toolbar, and chooses “Show
Comments and Changes Pane.”
Anne saves the document, closes it, and emails it back to Tom.
Tom opens the document and reads Anne’s edited version of the text.
In the following examples, you can see Tom’s original document and the edited version
using tracked changes.
The document now displays the original text in black, and Anne’s edits appear in
Edited text is
displayed in color.
Original text is
displayed in black.
The change bubble displays
author name, date and time, and
type of edit.
Tom decides he likes Anne’s revisions and clicks the checkmark in the tracking bubbles.
Click to accept changes.
Click to reject changes.
The tracking bubbles disappear. The text is no longer tracked as changed and the text
See “Accepting and Rejecting Changes” on page 75 to learn other ways to accept and