Using Comments
With comments, you can annotate a document or parts of it without changing the
document. Comments are useful for making notes to yourself, asking questions of
reviewers, conveying editorial suggestions, and so on.
Identify the part of the document a comment applies to by placing an insertion point
or by selecting words or objects. The part of the document associated with a comment
is called the comment anchor.
Click Comment to add a
comment to your document.
Comments are displayed in the
Comments pane and are anchored
to part of the document.
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Chapter 4
Reviewing and Revising Documents
Chapter 4
Reviewing and Revising Documents
77
Here are ways to manage comments:
To add comments to your document, select some text or an object, and click
m
Comment in the toolbar or choose Insert > Comment.
In the comment bubble that appears, type your comment. The size of the comment
bubble resizes to accommodate your text.
To add a comment to a table cell, select the cell and click Comment in the toolbar, or
m
choose Insert > Comment. Type in the comment bubble.
To change a comment, click in the comment bubble and edit it just as you would text
m
and objects elsewhere in your document.
You can use character and paragraph styles to modify the appearance of text
in comments.
To delete a comment, click the Delete button in the right corner of the comment bubble.
m
Click to delete the comment.
To view comments, click the View button in the toolbar, and then choose
m
Show Comments.
If comments are not visible, inserting one displays all comments.
To view comments when you are tracking changes, choose View > “Show Comments
m
and Changes Pane.”
To hide comments, click the View button, and then choose Hide Comments.
m
To print comments, choose File > Print while comments are visible. Printed pages are
m
adjusted to make room for the comments.
If comments are hidden, they won’t appear on the printed pages.
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Add and modify the appearance of text, including lists, in
text boxes, table cells, and shapes.
Understanding Text
Add text by typing in a blank word processing document, replacing placeholder text,
using text boxes and lists, placing text in shapes, and more.
To learn about working with placeholder text in templates and merge fields, see
Â
“Using Placeholder Text” on page 78 and “What Are Merge Fields?” on page 246.
To add different text styles, or create your own, see “
Â
What Are Styles?” on page 123.
To learn how to add new template pages, see “
Â
Adding New Template Pages” on
page 80.
To delete pages from your document, see “
Â
Deleting Pages” on page 80.
To learn how to delete, copy, and paste text, see “
Â
Deleting, Copying, and Pasting
Text” on page 81.
To add text to a text box or shape, see “
Â
Using Text Boxes, Shapes, and Other Effects
to Highlight Text” on page 104.
To add text that’s formatted as a list, see “
Â
Creating Lists” on page 100.
To learn how to add text to table cells, see “
Â
Working with Text in Table Cells” on
page 192.
Using Placeholder Text
Templates contain placeholder text, which shows you what text will look like and
where it will be placed in the finished document. Most placeholder text appears
in Latin (for example, lorem ipsum) in the document body, text boxes, headers, and
elsewhere. Other predefined text, such as the title of a newsletter, appears in the
language you’re using.
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