Proofreading Documents
You can set the Proofreader to flag writing errors as you type, or you can check your
entire document or selected text at any time.
Proofreading identifies the following types of writing errors:
Improper capitalization
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Punctuation errors (for example, inconsistent spacing around dashes)
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Duplicated words
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Overly complex word choices (for example, “eventuate” instead of “take place”)
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Formatting errors (for example, abbreviations that should be spelled out in
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formal writing)
Parts-of-speech errors (for example, using “an” instead of “a”)
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Jargon
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Misspellings
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Gender-specific expressions
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To find writing errors:
To check writing errors as you type, choose Edit > Proofreading > “Proofread as You Type.”
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To turn off proofreading as you type, choose Edit > Proofreading > “Proofread as
You Type” to deselect that command (make sure the checkmark is not visible next to
the command).
To check writing errors from the insertion point to the end of the document, click
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to place the insertion point and choose Edit > Proofreading > Proofread. To limit
checking to a specific part of the document, select the text you want to check before
choosing the command.
The first error found is highlighted. You can correct it or choose the same command
again to continue checking the document.
To check writing errors
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and view suggestions for corrections, choose Edit >
Proofreading > Proofreader.