Pages - Contents

4

Contents

39

Saving a Copy of a Document

40

Saving a Backup Version of a Document Automatically

40

Finding an Archived Version of a Document

42

Saving a Document in Outline Mode

42

Locking a Document So It Can’t Be Edited

42

Closing a Document Without Quitting Pages

43

Viewing Document Information

44

Chapter 3: Working with Document Parts

45 Managing Document Settings
46 Selecting Page Orientation and Size
46 Setting Document Margins
47 Using Page and Line Breaks
47

Inserting a Page Break

48

Starting Paragraphs on a New Page

48

Keeping Paragraphs Together on a Page

48

Keeping an Entire Paragraph on the Same Page

49

Inserting a Manual Line Break

49

Preventing Widow and Orphan Lines

49 Using Layouts
50

Defining Columns

51

Defining Column Breaks

51

Defining Layout Breaks

52

Defining Layout Margins

52 Using Left- and Right-Facing Pages
53

Defining Margins for Facing Pages

53

Defining Headers and Footers for Facing Pages

54

Viewing Facing Pages

54 Using Headers and Footers
55 Adding and Editing Footnotes and Endnotes
55

Adding a Footnote

56

Adding an Endnote at the End of a Document

56

Adding an Endnote at the End of a Section

57

Deleting Footnotes and Endnotes

57

Converting Footnotes to Endnotes and Vice Versa

57

Formatting Footnotes and Endnotes

57

Jumping Between a Mark and Its Related Footnote or Endnote

58 Numbering Footnotes and Endnotes
58

Defining Marks for Numbering Footnotes and Endnotes

58

Changing Marks for Numbering Footnotes and Endnotes

59

Restarting Footnote and Section Endnote Numbering

59 Creating Sections
60

Viewing Thumbnails

Contents

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60

Adding and Deleting Sections

61

Reorganizing Sections

61

Changing Headers and Footers in a Section

61

Restarting Page Numbering in a Section

62

Setting Up a Unique Format for a Section’s First Page

62

Formatting Facing Pages in a Section

63

Reusing Sections

63 Using Master Objects (Repeated Background Images)
64 Using a Table of Contents
64

Creating and Updating a Table of Contents

65

Styling a Table of Contents

66 Adding Citations and Bibliographies Using EndNote

69

Chapter 4: Reviewing and Revising Documents

70 Tracking Changes in Your Document
71

A Tour of Tracking Changes in a Document

72

Controlling Tracked Changes

73

Viewing Tracked Changes

74

Tracking Changes in Table Cells

75

Accepting and Rejecting Changes

76

Saving with Tracked Changes Off

76 Using Comments

78

Chapter 5: Working with Text

78 Understanding Text
78

Using Placeholder Text

80

Adding New Template Pages

80

Deleting Pages

81 Selecting Text
81 Deleting, Copying, and Pasting Text
82 Formatting Text Size and Appearance
83

Making Text Bold, Italic, or Underlined

83

Adding Shadow and Strikethrough to Text

84

Creating Outlined Text

84

Changing Text Size

85

Making Text Subscript or Superscript

85

Changing Text Capitalization

86

Changing Fonts

86

Adjusting Font Smoothing

87

Adding Accent Marks

87

Viewing Keyboard Layouts for Other Languages

88

Typing Special Characters and Symbols

89

Using Smart Quotes

6

Contents

89

Using Advanced Typography Features

90 Setting Text Alignment, Spacing, and Color
90

Aligning Text Horizontally

91

Aligning Text Vertically

91

Setting the Spacing Between Lines of Text

92

Setting the Spacing Before or After a Paragraph

93

Adjusting the Spacing Between Characters

93

Changing Text Color

94 Setting Tab Stops to Align Text
94

Setting a New Tab Stop

95

Changing a Tab Stop

96

Deleting a Tab Stop

96

Setting the Default Distance Between Tabs

96

Changing Ruler Settings

97 Setting Indents
97

Setting Indents for Paragraphs

98

Changing the Inset Margin of Text in Objects

98 Creating an Outline
100 Creating Lists
101

Formatting Bulleted Lists

102

Formatting Numbered Lists

103

Formatting Ordered Lists

104 Using Text Boxes, Shapes, and Other Effects to Highlight Text
104

Adding a Floating Text Box

105

Adding an Inline Text Box

106

Linking Floating Text Boxes

107

Setting Character and Paragraph Fill Colors

108

Adding Borders and Rules

108

Presenting Text in Columns

109

Putting Text Inside a Shape

110 Using Hyperlinks and Bookmarks
110

Linking to a Webpage

111

Linking to a Preaddressed Email Message

111

Linking to Other Pages in a Document

112

Linking to Another Pages Document

113

Editing Hyperlink Text

113 Wrapping Text Around an Inline or Floating Object
115 Adjusting Text Around an Inline or Floating Object
115 Adding Page Numbers and Other Changeable Values
116 Using Automatic Hyphenation
117 Automatically Substituting Text
118 Inserting a Nonbreaking Space
118 Checking for Misspelled Words

Contents

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118 Working with Spelling Suggestions
120 Proofreading Documents
120 Finding and Replacing Text
121 Searching for All Occurrences of Words and Phrases

123

Chapter 6: Working with Styles

123 What Are Styles?
125 Applying Styles
126 Creating New Styles
127 Renaming a Style
127 Deleting a Style
127 Modifying Character Styles
129 Modifying Paragraph Styles
131 Modifying a Tiered List Style for Ordered Lists
132 Modifying Bulleted or Numbered List Styles
134 Finding and Replacing Styles
135 Importing Styles from Another Document

137

Chapter 7: Working with Images, Shapes, and Other Objects

137 What Are Floating and Inline Objects?
138 Working with Images
140

Replacing Template Images with Your Own Images

141

Masking (Cropping) Images

142

Reducing Image File Sizes

143

Removing the Background or Unwanted Elements from an Image

144

Changing an Image’s Brightness, Contrast, and Other Settings

145 Creating Shapes
146

Adding a Predrawn Shape

146

Adding a Custom Shape

147

Editing Shapes

148

Adding, Deleting, and Moving the Editing Points on a Shape

149

Reshaping a Curve

150

Reshaping a Straight Segment

150

Transforming Corner Points into Curved Points and Vice Versa

150

Editing a Rounded Rectangle

151

Editing Single and Double Arrows

151

Editing a Quote Bubble or Callout

152

Editing a Star

152

Editing a Polygon

152 Using Sound and Movies
153

Adding a Sound File

154

Adding a Movie File

155

Placing a Picture Frame Around a Movie

8

Contents

155

Adjusting Media Playback Settings

156

Reducing the Size of Media Files

157 About Manipulating, Arranging, and Changing the Look of Objects
157

Selecting Objects

158

Copying or Duplicating Objects

158

Deleting Objects

158

Moving and Positioning Objects

159

Moving an Object Forward or Backward (Layering Objects)

160

Moving an Object to the Background

160

Quickly Aligning Objects Relative to One Another

161

Using Alignment Guides

162

Creating Your Own Alignment Guides

162

Positioning Floating Objects by x and y Coordinates

163

Grouping and Ungrouping Floating Objects

163

Connecting Floating Objects with an Adjustable Line

164

Locking and Unlocking Floating Objects

164

Modifying Objects

165

Resizing Objects

166

Flipping and Rotating Objects

166

Changing the Style of Borders

167

Framing Objects

168

Adding Shadows

169

Adding a Reflection

170

Adjusting Opacity

171

Filling Objects with Colors or Images

171

Filling an Object with a Solid Color

171

Filling an Object with Blended Colors (Gradients)

173

Filling an Object with an Image

174 Adding Mathematical Expressions and Equations Using MathType

176

Chapter 8: Using Tables

176 Working with Tables
176

Adding a Table

177

Using Table Tools

179

Resizing a Table

180

Moving Tables

180

Enhancing the Appearance of Tables

181

Converting Text to a Table

181

Copying Tables Among iWork Applications

182 Selecting Tables and Their Components
182

Selecting a Table

182

Selecting a Table Cell

183

Selecting a Group of Table Cells

Contents

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183

Selecting a Row or Column in a Table

184

Selecting Table Cell Borders

184 Working with Rows and Columns in Tables
185

Adding Rows to a Table

186

Adding Columns to a Table

186

Deleting Table Rows and Columns

187

Adding Table Header Rows or Header Columns

188

Adding Table Footer Rows

188

Resizing Table Rows and Columns

189

Alternating Table Row Colors

190

Sorting Rows in a Table

191

Chapter 9: Working with Table Cells

191 Putting Content into Table Cells
191

Adding and Editing Table Cell Values

192

Working with Text in Table Cells

193

Working with Numbers in Table Cells

193

Autofilling Table Cells

194 Displaying Content Too Large for Its Table Cell
195 Using Conditional Formatting to Monitor Table Cell Values
196

Defining Conditional Formatting Rules

197

Changing and Managing Your Conditional Formatting

198 Adding Images or Color to Table Cells
198 Merging Table Cells
199 Splitting Table Cells
199 Formatting Table Cell Borders
200 Copying and Moving Cells
200 Adding Comments to Table Cells
201 Formatting Table Cell Values for Display
202

Using the Automatic Format in Table Cells

203

Using the Number Format in Table Cells

204

Using the Currency Format in Table Cells

204

Using the Percentage Format in Table Cells

205

Using the Date and Time Format in Table Cells

205

Using the Duration Format in Table Cells

205

Using the Fraction Format in Table Cells

206

Using the Numeral System Format in Table Cells

206

Using the Scientific Format in Table Cells

207

Using the Text Format in Table Cells

207

Using Your Own Formats for Displaying Values in Table Cells

207

Creating a Custom Number Format

209

Defining the Integers Element of a Custom Number Format

210

Defining the Decimals Element of a Custom Number Format

10

Contents

212

Defining the Scale of a Custom Number Format

214

Associating Conditions with a Custom Number Format

216

Creating a Custom Date/Time Format

217

Creating a Custom Text Format

218

Changing a Custom Cell Format

220

Reordering, Renaming, and Deleting Custom Cell Formats

221

Chapter 10: Creating Charts from Data

221 About Charts
225 Adding a New Chart and Entering Your Data
226

Changing a Chart from One Type to Another

227

Editing Data in an Existing Chart

227

Updating a Chart Copied from a Numbers Document

228 Formatting Charts
229

Placing and Formatting a Chart’s Title and Legend

229

Formatting the Text of Chart Titles, Labels, and Legends

230

Resizing or Rotating a Chart

230

Formatting Chart Axes

233

Formatting the Elements in a Chart’s Data Series

235

Showing Error Bars in Charts

236

Showing Trendlines in Charts

237 Formatting Specific Chart Types
237

Customizing the Look of Pie Charts

238

Changing Pie Chart Colors and Textures

239

Showing Labels in a Pie Chart

240

Separating Individual Wedges from a Pie Chart

240

Adding Shadows to Pie Charts and Wedges

241

Rotating 2D Pie Charts

241

Setting Shadows, Spacing, and Series Names on Bar and Column Charts

242

Customizing Data Point Symbols and Lines in Line Charts

242

Showing Data Point Symbols in Area Charts

243

Using Scatter Charts

244

Customizing 2-Axis and Mixed Charts

245

Adjusting Scene Settings for 3D Charts

246

Chapter 11: Personalizing Documents with Address Book and

Numbers Data

246 What Are Merge Fields?
247

Merging Data from Address Book or a Numbers Document

249

Using Contact Data Not in Address Book or a vCard

249 Defining Your Own Merge Fields
250 Merge Field Names

Contents

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253

Chapter 12: Printing, Sharing, and Exporting Your Document to Other

Formats

253 Printing Your Document
253

Setting the Paper Size and Orientation

254

Previewing a Document Before Printing It

255

Printing All or Part of Your Document

256

Printing Comments

256 Exporting Pages Documents to Other File Formats
257

Creating an ePub Document to Read in iBooks

260

Saving a Document as an iWork ’08 or Microsoft Word Document

261 Sending Your Pages Document to iWork.com public beta
264 Emailing Your Pages Document
264 Sending a Pages Document to iWeb

265

Chapter 13: Designing Your Own Document Templates

265 Designing a Template
266 Setting Up a Document to Use as a Custom Template
267 Defining Default Attributes in a Custom Template
267

Defining Default Attributes for Text Boxes and Shapes

268

Defining Default Attributes for Tables

269

Defining Default Attributes for Charts

270

Defining Default Attributes for Imported Images

270 Creating Placeholders in Custom Templates
271 Adding Sections to a Custom Template
272 Saving a Custom Template

274

Index